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Administrator Receptionist

Location: NORTH WALSHAM, NORFOLK, UNITED KINGDOM Salary: 17,000-18,000 GBP (UK Pounds) Per annum, inc Benefits
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: 7
Posted: about 2 months ago Reference: X3-393802

 Seeking a full time administrator / receptionist to join a highly successful law firm based in North Walsham.

Within this role you will be responsible to provide general administrative support/reception cover to their North
Walsham Office and to provide administrative support to the Residential Conveyancing, Family and Dispute Resolution teams.

Previous experience is desireable but not essential.

Duties include:

  • Collecting post from pigeon holes and scanning to Proclaim file
  • Scanning all types of legal documentation to the appropriate Proclaim file (this includes but is not limited to Conveyancing, Family and Dispute Resolution scanning)
  • Photocopying documents
  • Covering telephones as and when required
  • Providing lunch cover
  • Entering data into Proclaim Family workflow
  • File maintenance - filing, ensuring hard copy file and Proclaim file mirror, opening and closing both electronic and hard files
  • Tidying filing cabinets
  • Typing (including dictation) as and when required
  • Assisting with the preparation of bundles
  • Attending client interviews when required
  • Making appointments and updating the paper diaries and the electronic Outlook diaries
  • Welcome clients professionally, contact the appropriate person and provide refreshments accordingly
  • Provide Reception cover as and when required
  • Take minutes, make file notes of telephone calls and/or meetings as and when required

Why You?

Previous administration experience is desirable but not essential

  •  Professional in all work matters, acting with integrity and recognising the need for complete confidentiality
  • A motivated individual with a commitment to getting things done
  • Be flexible and adaptable within their approach to work
  • Ability to deal with variation in tasks
  • Ability to cope with competing demands and to prioritise tasks accordingly
  • Ability to work well as part of a team as well as on own initiative
  • Accurate and attentive to detail
  • A positive and helpful attitude
  • Remains calm under pressure
  • Excellent communications skills in all forms: written, oral, email, telephone and presentation
  • Strong and accurate typing skills
  • Ability to use a case management system (although training will be provided)
  • Use initiative within limits of knowledge and authority

 

This is a full time role working Monday to Friday 9:00 am to 5:00 pm offering an attractive salary and company benefits.

Interested?

Please call Michelle Topley on 01603 616190 or email your CV to michelle.topley@reedglobal.com. Alternatively apply online.

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