This school is situated in East London and they are looking ro recruit an enthusiastic temporary receptionist to start in the new term (November).
This is a FULL TIME, Monday - Friday 09.00 - 17.00 assignment
A VALID 1st aid certificate is essential to be considered for this assignment. A large part of this job will be adminstering 1st aid to students
Purpose of job:
To work in conjunction with the senior receptionist in the office of a busy school with particular responsibility for full reception functions, carrying these out in accordance with office procedures in a professional and mature manner. To be the school’s nominated first-aider. To carry out other administrative duties that will enhance the efficiency of the school office.
Main duties and responsibilities:
The reception of visitors to the school including parents, governors and other outside parties.
To receive and deal with issues around pupils released from lessons and at other times of the school day. To deal with other pupil requirements, e.g. sickness, lateness, stationery sales.
To provide an efficient reception/telephone service, ensuring that messages are passed on accurately and promptly and to deal with any follow-up calls.
To be the school’s nominated first-aider, providing support and advice as appropriate. (Training will be provided).
To be responsible for the receiving and dispatch of mail and faxes and to ensure correct franking arrangements.
Any other duties as required by the office manager, in accordance with the grading of the post.
To ensure that visitors to the school are received in a professional manner, that their needs are evaluated and to either provide advice or to initiate the provision of that advice.
To dispatch outgoing mail, following correct franking arrangements.
To be responsible for incoming faxes and outgoing faxes.
To evaluate and monitor sick children released from lessons, including first aid and arranging for them to be sent home/hospital as appropriate.
To complete and distribute accident report forms for pupils when appropriate.
To assist with the signing-in of late pupils, both mornings and afternoons and the issue of late slips.
To evaluate and deal with other pupil requirements e.g. tie/badge sales, stationery sales, toilet procedures etc and to ensure that monies collected from sales are kept secure and promptly passed to the Finance Officer.
To be responsible for the request and receipt of pupil records of casual entrants.
To carry out other administrative duties in liaison with the Office Manager.
Required skills/selection criteria:
The recognition of the role of receptionist in supporting the work of the office team and the school as a whole.
Excellent interpersonal and oral communication skills to manage and deal with a wide range of people (staff, pupils, parents and visitors), including the ability to promote the image of the school.
Excellent written skills to take accurate messages.
A DBS subscribed to the update services is essential to be considered due to safeguarding. A DBS can be applied for at a cost of £40 but there is no guarantee that it will be received back in time for the assignment to start